Handwritten Declaration for IBPS and SBI Forms: Text, Size and Format

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For IBPS and SBI bank exam forms, the handwritten declaration must be written in your own hand, in English, in black ink, not in capital letters, then scanned or photographed and saved as a JPG between 50KB and 100KB at 800x400 pixels. The exact sentence you write differs slightly by bank, so always copy the wording from your own notification.

The declaration text, bank by bank

The 2026 IBPS PO (CRP PO/MT-XVI) and Clerk (CRP CSA-XVI) notifications give this text: "I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required." You write your own name in the blank. The IBPS RRB (CRP RRBs-XV) notification uses the same text with one word changed: "I will submit the supporting documents as and when required."

SBI notifications (covering PO and Junior Associate/Clerk) use a slightly longer version that also includes your date of birth and a line about your other documents: "I________(Name of the candidate), _______(Date of Birth) hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required. The signature, photograph and left-hand thumb impression is of mine."

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IBPS Photo, Signature & Thumb Resize

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Step by step: writing, photographing and sizing the declaration

1. Take a plain white A4 or A5 sheet and a black ink pen; do not use a pencil or a coloured pen.
2. Copy your bank's exact declaration wording from its own notification, filling in your name and, for SBI, your date of birth.
3. Write in normal running handwriting, not in capital letters, since the notifications specifically rule out all-capitals declarations.
4. Photograph or scan the declaration in good, even light, with the paper flat and the text filling most of the frame.
5. Crop tightly around the text using the image cropper, aiming for roughly a 2:1 width-to-height ratio to match the 800x400px target.
6. Resize the cropped image to exactly 800x400 pixels.
7. Compress it with the image compressor until the file lands between 50KB and 100KB, then check it is still clearly readable at that size.
8. Upload it to the correct field in your application, separate from the signature and thumb impression fields.

Why this file so often gets rejected

The notifications set clear rules for this file: your own handwriting, English only, black ink, and no capital letters. Candidates still slip up by writing in capitals for neatness, using blue ink, or cropping so tightly that a word at the edge gets cut off, and each of these breaks a stated rule even if the wording is right.

Another common issue is size: compressing too aggressively to hit the lower end of the KB range can blur the handwriting past the point of being legible, and SBI's notification says an unclear declaration can get the application rejected.

If you are applying to more than one bank exam

Do not reuse an IBPS declaration image on an SBI application, or the other way round, and check the RRB wording separately, even if the texts look similar at a glance. See IBPS PO photo and signature size and IBPS Clerk photo and signature size for the IBPS-specific upload sizes, and SBI PO photo and signature size for how SBI's requirements differ, including its longer declaration text. IBPS RRB uses almost the same wording as IBPS PO and Clerk ("submit" instead of "present"); see IBPS RRB photo and signature size for that exam's full upload table.

Practising the declaration before your final attempt

Since the declaration is checked as an image rather than as recognised text, small handwriting slips are easy to miss until you have already scanned and uploaded the file. Write it out two or three times on a spare sheet first, comparing letter size and spacing, before you commit to the copy you will actually photograph for upload.

Keep the pen pressure consistent throughout, since a declaration that starts dark and fades toward the end can compress unevenly, making the later words harder to read once the file is resized down to the 50-100KB range.

What the declaration is actually checking

Unlike your signature, which the exam later compares against your handwriting at the exam centre, the handwritten declaration is your written confirmation that the details in the form are true. The IBPS notifications say that if it is written by anybody else or in any other language, the application will be treated as invalid, so this is not a minor formatting issue.

Common mistakes

• Writing the declaration in capital letters, which both IBPS and SBI notifications explicitly reject.
• Using the wrong bank's wording, for example writing the shorter IBPS text on an SBI application.
• Signing or writing with blue ink instead of black.
• Cropping the image so tightly that part of the last word or line is cut off.
• Compressing the file below readability just to hit the lower end of the 50-100KB range.

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Frequently asked questions

Sources

• SBI, Recruitment of Probationary Officers, Advertisement No. CRPD/PO/2026-27/09 (checked 2026-09)
• SBI, Recruitment of Junior Associates, Advertisement No. CRPD/CR/2026-27/17 (checked 2026-09)
• IBPS, CRP PO/MT-XVI Notification (2026) (checked 2026-09)
• IBPS, CRP CSA-XVI Notification (2026) (checked 2026-09)
• IBPS, CRP RRBs-XV Notification (2026) (checked 2026-09)

Rules and limits change. Always check the latest official notification or portal before you submit a form.